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About our School:

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located just outside Boston.

Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities, learning from and listening to the lived experiences of others, and living and working among peers whose differences they accept with respect and care.

In our ongoing work to create an environment that confronts bias, injustice, and bigotry, we encourage each other to be open to learning, explore our histories and identities, and seek to understand the world around us with a critical lens. At Milton, we prepare students to partner with their future communities to create a more just world and to have the courage to speak up and live by our motto, “Dare to be true.”

Summary of Position:

The Building Maintenance Manager schedules and coordinates programs for facility preventative maintenance and testing across the entire Milton Academy campus, including academic, dormitory, athletic, and faculty housing properties, and provides relevant reports and data. The manager also oversees small-to-medium sized maintenance and improvement projects. The individual in this position must work collaboratively with the Facilities Services team and have a customer service orientation to working with students, faculty, and staff.

Essential Functions and Responsibilities

  • Schedules facility safety, regulatory, testing, and preventative maintenance programs using Schooldude Maintenance Direct and via other means.
  • Escorts, communicates with and manages vendors on-site to meet timelines and achieve goals.
  • Records the completion of preventive maintenance inspections and highlights any corrective actions to be taken. Initiates work orders to address identified issues and/or unscheduled jobs. Flags any issues that may require resolution via larger projects to the Associate Director of Buildings for recommendation to the Special Projects Manager to be fed into the five year planning process.
  • Conducts periodic tours of entire campus, including but not limited to mechanical spaces, public areas, roofs and exterior envelopes, and building grounds to ensure that there are no outstanding deficiencies and that all necessary maintenance requests have been entered. Includes the building’s Faculty/Staff facilities contact (as well as the Facilities Project Manager as needed) in public area reviews, to ensure all maintenance items are identified.
  • Works with the HVAC, plumbing, and electrical technicians to electronically schedule and track both scheduled and newly identified maintenance needs.
  • Plans, manages, and participates in the annual student dormitory turnover and preparation process. Tours each dormitory twice each year to ensure all needed maintenance has been addressed. Serves as the main point of contact for all eight dormitory house heads during the opening and closing of school and other key time periods.
  • Oversees one-time, small-to-medium sized construction projects as assigned.
  • Works with vendors, contractors, and/or the facilities purchasing manager to order items and materials needed to complete assigned work.
  • Maintains appropriate records and provides administrative reports to managers, both on paper and electronically.
  • Collects and analyzes data to review progress against expense, energy consumption, and other related goals.
  • Arranges to move furniture and equipment as needed. Arranges for area clean-outs as necessary.
  • Responds to emergency situations:
    • During business day: wears a pager and/or carries a shop radio for rapid response.
    • On evenings / weekends: member of on-call services team. On-call dates scheduled in advance, approximately one week per month (Monday through Sunday). Must be reachable 24/7 by phone; on-site presence may be required for major emergencies only.
  • Communicates with the appropriate parties to give notice of planned activities as well as updates on the work performed.
  • Attends seminars and other educational opportunities to ensure up-to-date building-related technical skills as well as computer and software skills.
  • Provides coverage for and oversees projects being lead by the Associate Director of Buildings and Utilities Management when that individual is out of the office.

Qualified candidates will hold a Bachelor’s or Associates degree in Facilities Management or the equivalent thereof with 6 years of related experience or training. Candidates must possess a valid driver’s license and be able to drive a vehicle for Milton Academy in accordance with the School’s policies and procedures.

Milton Academy is an equal opportunity employer. It does not discriminate on the basis of race, color, national or ethnic origin or ancestry, age, veteran status, religion, creed, sex, sexual orientation, gender identity or expression, genetic information, marital status, disability, or any other characteristic protected by law. Diversity, equity, inclusion, and justice are fundamental elements of Milton’s mission. We welcome applications from candidates of all backgrounds.

Apply for the position.

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